About us:
At Springworks, we're on a mission to revolutionize the world of People Operations. With our innovative tools and products, we've already empowered over 500,000+ employees across 15,000+ organizations and 60+ countries in just a few short years.
But what sets us apart? Let us introduce you to our exciting product stack:
SpringVerify: Our B2B background verification platform.
EngageWith: Spark vibrant cultures! Our recognition platform adds magic to work.
Join us at Springworks and be part of the remote work revolution. Get ready to work, play, and thrive in an environment that's anything but ordinary!
Role Overview:
Springworks is a remote-first organisation with 300+ employees across India, with regular onboarding, exits and intern hiring cycles. As the Payroll & Compliance Executive, you will be responsible for managing end-to-end payroll operations and statutory compliance, from employee onboarding to full and final settlements.
The Ideal candidate work closely with authorised signatories and obtain the necessary approvals from them to ensure accurate payroll processing, timely salary disbursements and adherence to all applicable statutory requirements.
Key responsibilities
1. Payroll processing (Keka)
Add new joiners to the employee master and Keka: CTC breakup, bank details, PAN.
Update LOP/unpaid leave, incentives, performance bonuses and loan recoveries each month.
Run the monthly payroll and audit it before HR approval.
After HR approval, initiate salary payments through corporate net banking.
Compute full and final settlements and, after HR approval, initiate the payments.
Prepare salary revision letters, including interns moving to full-time, and update Keka once approved.
Calculate perquisites such as EngageWith rewards and interest-free loans.
Reconcile the payroll register with statutory challans and bank payouts every month.
Share monthly payroll totals with Finance for booking.
2. Provident Fund (PF)
Generate UANs for new joiners, collect PF forms and update Keka.
Prepare and upload the monthly ECR and initiate the challan payment.
Mark exits on the EPFO portal and review EPFO KYC.
3. ESIC
Generate IP numbers for new joiners, collect forms and keep the tracker complete.
File the monthly ESIC return with exits marked and initiate the payment.
4. Professional Tax, LWF and TDS on salary
File the monthly and annual PT returns, initiate the payments and handle the employer PT registration renewal.
File LWF returns and initiate the payments.
Compute monthly TDS on salary, initiate the challan payment and file the quarterly 24Q.
Issue Form 16 to employees every year.
Help employees choose a tax regime, collect investment declarations and verify proofs.
5. NPS and meal benefits
Prepare the monthly NPS contribution file, initiate the payment, and link PRANs to the corporate account when employees ask.
Prepare the monthly meal card reload file, initiate the payment, and order cards for new joiners.
6. Reimbursements
Review reimbursement claims on Keka before approval.
7. Compliance coordination
Work with our compliance partner on filings and law changes. Share data only with HR approval.
Keep a monthly compliance calendar and make sure no due date is missed.
Requirements
Experience managing payroll operations for diverse employee groups, including interns, with expertise in onboarding, monthly payroll processing and full & final settlements
Hands-on with Keka or a similar payroll tool, and with the EPFO, ESIC, state PT and TRACES portals.
Experience initiating bulk payments and statutory challans through corporate net banking.
Good working knowledge of Indian payroll law: PF, ESIC, PT, LWF, TDS on salary (Sec 192) and the new labour codes.
Strong Excel: VLOOKUP/XLOOKUP, pivots, reconciliations.
High accuracy, discipline with deadlines, and confidentiality with salary data.
Graduate in Commerce. An MBA in HR or Finance, or a payroll certification, is a plus.
Benefits
Health Insurance that covers employee well-being.
30 annual paid leave days to relax and recharge.
Company outings and celebrations to bond and have fun.
Freedom and flexibility of asynchronous communication.
Learn More About Springworks