Department: Sales & Distribution
Position Title: Assistant - Logistics
Reports to: Manager/HOD
Location: Meghalaya - Plant
To support logistics and supply chain operations by coordinating vehicle placement, cement dispatch, transportation, delivery tracking, documentation and transporter management. The role aims to ensure timely and cost-effective movement of cement while maintaining accurate records, effective coordination and compliance with company procedures.
Coordinate with Dispatch, Sales, Packing Plant and Transporters for timely vehicle placement and cement movement.
Monitor dispatch schedules, vehicle availability and delivery status.
Follow up on delayed vehicles and resolve routine transportation issues.
Support efficient vehicle utilization and timely order fulfilment.
Coordinate with transporters regarding vehicle placement, rates, availability and delivery schedules.
Maintain transporter details, vehicle records and performance data.
Track vehicle reporting, loading, departure and delivery timelines.
Support transporter performance reviews and service improvement.
Assist in monitoring freight charges, transportation expenses and cost records.
Verify transport bills and supporting documents as per company procedures.
Maintain dispatch documents, vehicle records, delivery challans and other logistics records.
Support documentation related to freight payments and reconciliation.
Track vehicle movement and delivery commitments.
Identify delays, vehicle shortages and other logistics bottlenecks.
Coordinate with relevant departments to resolve dispatch and delivery issues.
Support improvement in turnaround time (TAT) and delivery performance.
Prepare daily, weekly and monthly logistics reports.
Maintain records of vehicle placement, dispatch quantity, freight costs and delivery status.
Track vehicle turnaround time, transportation performance and pending deliveries.
Ensure accurate and timely updates in Excel, ERP or other company systems.
Follow company policies, transportation procedures and applicable safety requirements.
Ensure proper documentation and adherence to dispatch processes.
Coordinate with Sales, Dispatch, Finance, Stores, Production and transporters.
Support safe transportation practices and timely closure of operational issues.
Vehicle Placement: Timely vehicle availability as per dispatch plan | KPI: Vehicle Placement %
Dispatch Coordination: Smooth execution of planned dispatches | KPI: Dispatch Plan Achievement %
Delivery Performance: Timely delivery of consignments | KPI: On-Time Delivery %
Vehicle Turnaround Time: Reduced vehicle waiting and turnaround time | KPI: Average Vehicle TAT
Logistics Cost Control: Accurate freight monitoring and cost control | KPI: Freight Cost per Tonne
Transporter Management: Effective transporter coordination and performance | KPI: Transporter Performance %
Documentation: Accurate and timely logistics records | KPI: Documentation Accuracy %
MIS & Reporting: Timely and accurate reporting | KPI: MIS Accuracy & Timeliness %
Issue Resolution: Timely closure of logistics delays and complaints | KPI: Issue Resolution TAT
Safety & Compliance: Adherence to safety and company procedures | KPI: Compliance % / Major Violations
Vehicle placement and dispatch plan achievement.
On-time delivery percentage.
Average vehicle turnaround time.
Pending dispatches and delayed deliveries.
Freight cost per tonne.
Vehicle utilization and transporter performance.
Transport bill verification and reconciliation.
Reduction in avoidable detention and transportation costs.
MIS accuracy and timely submission.
Dispatch documentation accuracy.
Timely closure of operational issues.
Compliance with safety and company procedures.
Coordination Skills: Coordinate effectively with transporters and internal departments.
Communication Skills: Communicate clearly regarding vehicle placement and dispatch status.
Planning & Execution: Prioritize dispatch schedules and follow-ups.
Analytical Thinking: Review logistics data, costs and vehicle turnaround time.
Problem Solving: Identify delays and support practical solutions.
Ownership & Accountability: Take responsibility for assigned tasks and timely closure.
Teamwork: Work collaboratively with Dispatch, Sales, Finance and Production.
Digital & MIS Skills: Use MS Excel, ERP and reporting tools effectively.
Attention to Detail: Maintain accurate records, bills and dispatch documents.
Learning Agility: Learn logistics processes, transportation practices and SCM systems.
Phase 1 – Induction (0–30 Days): Company policies, dispatch processes and safety | Expected Outcome: Understand the role and logistics workflow.
Phase 2 – Functional Learning (31–60 Days): Vehicle placement, transporters and documentation | Expected Outcome: Understand day-to-day logistics operations.
Phase 3 – Practical Exposure (61–90 Days): Dispatch tracking, TAT and MIS | Expected Outcome: Independently handle routine coordination.
Phase 4 – Independent Execution (3–6 Months): Vehicle planning, cost records and issue resolution | Expected Outcome: Manage assigned logistics activities effectively.
Phase 5 – Performance Development (6–12 Months): Cost optimization and transporter performance | Expected Outcome: Contribute to service and cost improvements.
Phase 6 – Role Readiness (12 Months+): End-to-end logistics coordination | Expected Outcome: Become ready for expanded SCM responsibilities.
Logistics Operations: Dispatch planning and transportation workflow | Frequency: Quarterly
Transporter Management: Vehicle placement and transporter coordination | Frequency: Half-Yearly
Freight & Cost Control: Freight calculation, bill verification and reconciliation | Frequency: Half-Yearly
Excel & MIS: Excel, reporting and data analysis | Frequency: Half-Yearly
ERP / SCM Systems: Dispatch entry, tracking and logistics documentation | Frequency: As Required
Communication: Professional communication and coordination | Frequency: Quarterly
Safety & Compliance: Transportation safety and company procedures | Frequency: Annual / Periodic
Problem Solving: Delay management and root cause analysis | Frequency: Half-Yearly
Teamwork & Ownership: Accountability and cross-functional coordination | Frequency: Annual