Junior Executive – Accounts Payable IRPL

Job Description

1. Position Details

Designation: Junior Executive – Accounts Payable Department: IRPL Reporting To: Manager Experience: 2–4 years Qualification: B.Com/M.Com

2. Role Purpose

The Junior Executive – Accounts Payable will manage end‑to‑end vendor payments, invoice processing, statutory compliance (GST & TDS), reconciliations and financial accuracy. The role ensures smooth vendor coordination, timely payments and compliance with company & statutory norms.

3. Key Responsibilities / Deliverables

A. Invoice Processing & Validation

• Process vendor invoices with PO, GRN and service entry sheet verification.

• Validate GST, TDS, quantities and rates.

• Post accurate accounting entries in Tally/SAP.

B. Vendor Reconciliation & Coordination

• Perform periodic vendor ledger reconciliation.

• Resolve mismatches with Procurement, Stores & Vendors.

• Maintain updated vendor master and payment terms.

C. Payment Processing

• Prepare payment schedules based on due dates.

• Ensure timely vendor payments.

• Track outstanding payables and maintain ageing reports.

D. Compliance & Documentation

• Ensure GST, TDS, statutory compliance and documentation.

• Maintain audit-ready AP documentation.

• Support internal & external audits.

E. MIS & Reporting

• Prepare AP ageing, payable summaries and exception reports.

• Track delays, pending approvals and bottlenecks.

• Submit monthly AP analysis.

4. Key Result Areas (KRA)

• Timely processing of vendor invoices.

• Accurate vendor & company ledger reconciliation.

• GST & TDS compliance with zero deviations.

• Timely payment execution.

• Accurate AP MIS & reports.

• Vendor satisfaction & reduced disputes.

• Accurate and timely Bank Reconciliation.

• Efficient Payment Processing including vendor payouts.

• Correct EMI Booking & Loan Booking entries.

• On-time EMI Payments & Loan Payments.

• Monthly/Quarterly GST Reconciliation.

• Accurate TDS Reconciliation and reporting.

5. Annual Success Plan (FY)

• Achieve 100% timelines in invoice processing & payment adherence.

• Maintain 100% reconciliation accuracy (Vendor, GST, TDS, Bank).

• Ensure audit‑ready documentation throughout the year.

• Reduce discrepancies, duplicate invoices & errors.

• Support cost‑control through accurate financial entries.

• Timely GST Reconciliation every month.

• Accurate quarterly & annual TDS Reconciliation.

• Zero delays in EMI/Loan Payments with proper booking.

6. Competency Framework

Must‑Have Competencies

• Strong AP process knowledge

• PO/GRN/3-way match understanding

• Tally/SAP/ERP proficiency

• GST & TDS knowledge

• Advanced Excel skills

Good-to-Have Competencies

• Experience in manufacturing/cement sector

• Vendor management exposure

• Strong analytical skills

Personality Attributes

• Detail‑oriented & accurate

• Strong coordination & follow‑up

• Ability to multitask & meet deadlines

• Ownership mindset & positive attitude

7. Key Interfaces

• Procurement

• Plant Operations & Stores

• Vendors & Service Providers

• Finance & Accounts

• Internal & External Auditors

Company Profile :

At IRPL, we are dedicated to providing fast and reliable distribution services to meet all of our customer’s needs. We specialize in efficient, cost-effective solutions that ensure products reach the right place at the right time. Our experienced team is committed to delivering the highest quality service, understanding that in today’s fast‑paced world, time and accuracy are critical. We strive to ensure complete customer satisfaction at every step.