RICEFW - Offshore - Accounts Receivable and Payroll Specialist

RICEFW is seeking a detail-oriented and experienced Accounts Payable & Receivable Specialist to support its offshore finance operations in India. This is a remote role responsible for managing end-to-end Accounts Payable and Accounts Receivable processes, including invoice processing, payment coordination, customer billing, account reconciliation, financial record maintenance, and support for month-end and year-end closing activities.

The ideal candidate will have strong accounting knowledge, hands-on experience with ERP/accounting systems, excellent Excel skills, and the ability to communicate effectively with vendors, customers, employees, and internal teams across geographies.

Key Responsibilities

Accounts Payable

• Process vendor invoices, bills, and payment requests accurately and on time.

• Verify invoices against purchase orders, contracts, approvals, and supporting documentation.

• Maintain vendor master data and ensure vendor records are accurate and up to date.

• Coordinate payment scheduling and processing in compliance with company policies.

• Reconcile vendor statements and investigate invoice or payment discrepancies.

• Respond to vendor inquiries related to invoices, payments, and account balances.

Accounts Receivable

• Generate, issue, and manage customer invoices.

• Monitor customer accounts and follow up on outstanding payments.

• Record customer receipts and allocate payments accurately in the accounting system.

• Maintain and review AR aging reports.

• Resolve billing issues and coordinate with internal teams and clients to clear disputes.

• Ensure timely collection updates and accurate customer account records.

Financial Operations

• Perform regular account reconciliations and maintain accurate financial records.

• Use accounting ERP systems and AP/AR modules effectively for transaction processing.

• Assist with month-end and year-end closing activities.

• Support financial reporting by ensuring transactions are complete, accurate, and properly classified.

• Ensure compliance with accounting standards, company policies, and internal controls.

• Support salary, incentive, reimbursement, and claims calculations for India operations.

• Maintain proper documentation for audits, reviews, and internal reporting requirements.

Communication & Coordination

• Coordinate with vendors, customers, employees, and internal stakeholders regarding invoices, payments, claims, incentives, and account-related matters.

• Respond to finance-related queries in a timely and professional manner.

• Work closely with cross-functional and global teams to improve AP, AR, and finance processes.

• Communicate clearly with employees regarding claims, reimbursements, incentives, and supporting documentation.

Required Qualifications

• Bachelor’s degree in accounting, Finance, Commerce, or a related field.

• Proven experience in Accounts Payable and Accounts Receivable functions.

• Strong understanding of accounting principles, Chart of Accounts, and financial controls.

• Hands-on experience with accounting ERP systems or finance/accounting software.

• Proficiency in Microsoft Excel and other accounting tools.

• Strong analytical, organizational, and problem-solving skills.

• Excellent verbal and written communication skills.

• Ability to work independently in a remote offshore environment.

• Strong attention to detail and ability to meet deadlines.

Work Location

• Offshore India

• Remote work arrangement

Employment Requirements

• Must be able to work effectively with global teams and support business operations across different time zones when required.

• Must maintain confidentiality of financial, employee, vendor, and customer information.

• Must have a reliable internet connection and a suitable remote work setup.