Position Title: Senior Immigration Specialist
Department: Global Mobility / HR & Legal Operations
Employment Type: Full-Time
We are seeking an experienced, detail-oriented, and strategic Senior Immigration Specialist to manage end-to-end U.S. employment-based immigration processes, compliance, and employee mobility operations. The ideal candidate will have extensive experience in non-immigrant and immigrant visa processing (H-1B, L-1, B-1/B-2 where applicable, and employment-based Green Card processes / PERM etc.), Public Access Files (PAF) maintenance, I-9 compliance, and legal drafting, along with hands-on experience managing immigration management systems and collaborating closely with external legal counsel, internal stakeholders, and employees.
Manage end-to-end filing for U.S. temporary employment-based non-immigrant visas, including H-1B Cap, Extensions, Transfers, Amendments, Change of Status (COS), E-3, B-1, and related work authorization petitions.
Oversee complete Green Card (GC) lifecycle processing, including PERM Labor Certifications, I-140 petitions, and I-485 Adjustment of Status filings.
Draft and review critical immigration forms (I-129, I-130, I-140, I-485, I-765, I-131, DS-160, DS-260) and support documents, including client letters, vendor letters, cover letters, and employment verification letters.
Prepare and file Labor Condition Applications (LCAs) for new work locations and designations; maintain complete LCA and Public Access Files (PAF).
Manage H-1B terminations for departing employees and track immigration status timelines across the organization.
Coordinate with external attorney firms to address Requests for Evidence (RFEs), review legal invoices, and track legal expenditure and deposits.
Ensure strict compliance with USCIS, DOL, and DHS regulations across all business units.
Manage I-9 verification, E-Verify, AR-11 address updates, and PAF quality compliance.
Perform periodic audits on employee paper work, digital repositories, and immigration records to ensure continuous audit readiness.
Maintain and update comprehensive tracking logs and status reports for all non-immigrant and immigrant cases across tools such as INSZoom, eImmigration, iCert, and the USCIS Portal.
Serve as the primary point of contact for employee inquiries regarding visa status, travel authorizations, port of entry procedures, and visa stamping documentation, prepares and coordinates filings with authorized immigration counsel.
Facilitate skip-level meetings, post-hire satisfaction surveys, and grievance redressal to support employee retention and engagement.
Lead employee onboarding, group/individual orientations on benefits and policies, and manage payroll/employment documentation (Offer Letters, W2 hourly agreements, sub-contractor agreements).
Generate weekly and monthly MIS reports for senior management detailing hiring, separations, billable vs. non-billable consultant lists, and active work locations.
Experience: 8–11+ years of progressive relevant experience in U.S. immigration processing, paralegal functions, and HR operations.
Education: A bachelor's degree in any relevant discipline, with substantial immigration experience.
Systems Expertise: High proficiency in immigration software platforms (INSZoom, eImmigration, iCert, USCIS Portal, etc) and HRIS databases.