Procurement Executive – Indirect Procurement

Job Description

Job Title

Procurement Executive – Indirect Procurement

Role Purpose

Execute day-to-day procurement operations for indirect categories — office supplies, MRO (Maintenance, Repair & Operations), SMT line consumables, and housekeeping/facility items — to support uninterrupted business operations in a smart energy meter manufacturing environment. The role is responsible for purchase order execution, supplier follow-up, quality escalation coordination, and procurement data reporting.

Key Responsibilities

1. Purchase Order Execution & SAP Processing

• Execute Purchase Requisition (PR) and Purchase Order (PO) related activities using the SAP MM module for indirect procurement categories.

• Generate and track purchase orders from placement through delivery and closure, maintaining accurate procurement records within SAP.

• Follow up with suppliers for quotations, order confirmations, and delivery schedules to support operational timelines.

• Escalate delays, discrepancies, or critical shortages to the Manager – Indirect Procurement for timely resolution.

2. Supplier Coordination & Quality Escalation Handling

• Coordinate with suppliers on day-to-day order queries, quotation follow-ups, and delivery status updates.

• Follow up on closure of quality escalations identified during Incoming Quality Check (IQC) and In-Process inspection.

• Apply working knowledge of IQC/In-Process quality parameters to support timely and accurate escalation handling.

• Maintain records of supplier communication and escalation status for review by the Manager.

3. Indirect Category Management

• Manage day-to-day procurement of office supplies, MRO items, SMT line consumables (solder paste, stencils, flux, etc.), and housekeeping/facility supplies, ensuring timely availability.

• Source indirect items cost-effectively while meeting quality and delivery requirements.

• Maintain category-wise tracking of consumption and reorder levels for assigned indirect items.

4. Internal Stakeholder Coordination

• Coordinate with Production, Quality, Admin, Facilities, and Finance teams to ensure smooth material flow and issue resolution.

• Support the Manager in operational planning and material availability discussions as required.

• Flag material shortages or supply constraints identified during daily order tracking.

5. Procurement Data & MIS Reporting

• Prepare monthly MIS reports covering procurement performance, pending POs, and supplier metrics.

• Maintain and analyze procurement data using Excel (pivot tables, VLOOKUP, tracking sheets) to support accurate reporting.

• Assist in preparing comparative statements and basic commercial data as directed by the Manager.

6. Compliance & Documentation Support

• Maintain accurate Purchase Order (PO) and Goods Receipt Note (GRN) documentation in line with procurement policy and audit requirements.

• Support internal and supplier audits by providing accurate transactional records and traceability of procurement activities.

• Ensure procurement transactions comply with organizational policies and statutory requirements at the transactional level.

Ideal Candidate Profile

• B.Tech any discipline; Mechanical/Electrical/Industrial preferred.

• 2–4 years of relevant experience in procurement, indirect/MRO sourcing preferred.

• Hands-on experience with the SAP MM module (PR/PO cycle) and strong Excel skills (data analysis, MIS reporting).

• Good understanding of indirect procurement categories (office supplies, MRO, SMT consumables, housekeeping); basic understanding of IQC/In-Process quality parameters preferred.

• Strong follow-up, coordination, and communication skills, with the ability to handle supplier escalations professionally.

Reporting Structure

• Reports to: Manager – Indirect Procurement

Key Interfaces

Internal: Manager – Indirect Procurement, Production, Quality Assurance, Admin, Facilities, Finance.

External: Indirect Material Suppliers, Service Providers, Facility Management Partners.