Procurement Executive – Electronics Components

Job Description

Job Title: Procurement Executive – Electronics Components

Role Purpose

Execute day-to-day procurement operations for electronic components and electrical materials to support uninterrupted manufacturing operations in a smart energy meter manufacturing environment. The role is responsible for purchase order execution, supplier follow-up, quality escalation coordination, and procurement data reporting.

Key Responsibilities

1. Purchase Order Execution & SAP Processing

• Execute Purchase Requisition (PR) and Purchase Order (PO) related activities using the SAP MM module for electronic components and electrical materials.

• Generate and track purchase orders from placement through delivery and closure, maintaining accurate procurement records within SAP.

• Follow up with suppliers for quotations, order confirmations, and delivery schedules to support production timelines.

• Escalate delays, discrepancies, or critical shortages to the Manager – Electronics Procurement for timely resolution.

2. Supplier Coordination & Quality Escalation Handling

• Coordinate with suppliers on day-to-day order queries, quotation follow-ups, and delivery status updates.

• Follow up on closure of quality escalations identified during Incoming Quality Check (IQC) and In-Process inspection.

• Apply working knowledge of IQC/In-Process quality parameters to support timely and accurate escalation handling.

• Maintain records of supplier communication and escalation status for review by the Manager.

3. Internal Stakeholder Coordination

• Coordinate with Production, Quality, Stores, and Finance teams to ensure smooth material flow and issue resolution.

• Support the Manager in production planning meetings and material availability discussions as required.

• Flag material shortages or supply constraints identified during daily order tracking.

4. Procurement Data & MIS Reporting

• Prepare monthly MIS reports covering procurement performance, pending POs, and supplier metrics.

• Maintain and analyze procurement data using Excel (pivot tables, VLOOKUP, tracking sheets) to support accurate reporting.

• Assist in preparing comparative statements and basic commercial data as directed by the Manager.

5. Electronic Components Knowledge & Sourcing Support

• Apply working knowledge of electronic components (ICs, PCBs, connectors, modules) to support sourcing and vendor coordination.

• Assist in identifying alternate sources or substitute components under guidance, particularly within the smart metering/electronics manufacturing context.

• Maintain accurate vendor master data and procurement documentation.

6. Compliance & Documentation Support

• Maintain accurate Purchase Order (PO) and Goods Receipt Note (GRN) documentation in line with procurement policy and audit requirements.

• Support internal and supplier audits by providing accurate transactional records and traceability of procurement activities.

• Ensure procurement transactions comply with organizational policies and statutory requirements at the transactional level.

Ideal Candidate Profile

• B.Tech in Electronics, Electrical, Mechanical, or a related Engineering discipline.

• 2–4 years of relevant experience in procurement or electronics component sourcing.

• Hands-on experience with the SAP MM module (PR/PO cycle) and strong Excel skills (data analysis, MIS reporting).

• Good understanding of electronic component categories and specifications; basic understanding of IQC/In-Process quality parameters preferred.

• Strong follow-up, coordination, and communication skills, with the ability to handle supplier escalations professionally.

Reporting Structure

• Reports to: Manager – Electronics Procurement

Key Interfaces

Internal: Manager – Electronics Procurement, Production, Quality Assurance, Stores, Finance.

External: Electronic Component Suppliers, Distributors.